How to Enter Data

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This article explains how users can enter data for students in their classes and additional helpful features.

Entering Data: The Basics

If you have more than one class:

Select the class you wish to enter data for.

clickclass

Step 1

To access the Spreadsheet view, navigate to the Gradebook for a class.

click grade book

Step 2

Select the tab for the program that includes the assessment.

click program tab

Step 3 and 4

Click the part of the assessment — this is generally the unit, module, or the assessment. Then, click the name of the assessment.

click part and assessment

Step 5

Clicking the name of the assessment opens the spreadsheet for data entry. After entering a score, you will be prompted to select the date the assessment was given. This is important to enter correctly, as it dictates the proficiency calculation. It can be changed later.

spreadsheet

Enter date

As you enter data, the spreadsheet will change colors to show proficiency per question. When all the answers are entered, the total will reflect an accurate overall proficiency.

spreadsheet

Special Note: Autopopulate Gradebook Spreadsheets

You may autopopulate a spreadsheet or task with the maximum point value and then modify individual cells or student rows to expedite data entry. To autopopulate the entire spreadsheet, select the three dots in the upper right-hand corner of the data entry view and select “Set empty scores to max.”

three dot menu, set max scores

If you wish to just set the score to max for a specific question or task, right-click on the item number and select “Set empty scores to max.”

To set scores to max by student, or reset the row data, right click the student name and select the relevant menu option.

Entering Data: Features to Know

Beyond the basic spreadsheet functionality, Forefront has additional features to help teachers effectively collect data.

Interview Tool

For assessments given as interviews, the interview tool is helpful for assessment administration and scoring. For interview assessments, clicking “Interview” opens a view where the script of the assessment and the rubric are accessible in one place. You can select the correct score from here, and it will feed into the spreadsheet. As you assess, add notes by clicking the note button (circled).

Interview

Notes

All assessment questions can have notes added to them for more comprehensive data. Note entry can be accessed two ways: by pressing “N” while in the spreadsheet view, and from the side navigation.

Notes    Notes

Want to see how to view assessment data after it’s entered?

How to Look at Class-Level Data

How to Look at Student-Level Data

Need more support?

Submit a support request or email our team at support@forefront.education.

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