How to Enter Data

  1. Home
  2. Knowledge Base
  3. Teacher Help Center
  4. Getting Started
  5. How to Enter Data

This article explains how users can enter data for students in their classes and additional helpful features.

Entering Data: The Basics

Step 1

To access the Spreadsheet view, navigate to the Gradebook for a class. You may need to select the class if you have more than one.

Click grade book

Step 2

Select the tab for the program that includes the assessment.

Click tab

Step 3 and 4

Part and Link

Click the part of the assessment — this is generally the unit, module, or the assessment. Then, click the name of the assessment.

Step 5

Spreadsheet    Enter date

Clicking the name of the assessment opens the spreadsheet for data entry. After entering a score, you will be prompted to select the date the assessment was given. This is important to enter correctly, as it dictates the proficiency calculation. It can be changed later.

As you enter data, the spreadsheet will change colors to show proficiency per question. When all th answers are entered, the total will reflect an accurate overall proficiency.


Special Note: Autopopulate Gradebook Spreadsheets

You may autopopulate a spreadsheet or task with the maximum point value and then modify individual cells or student rows to expedite data entry. To autopopulate the entire spreadsheet, select the three dots in the upper right-hand corner of the data entry view and select “Set empty scores to max” as indicated in the screenshot below.

If you wish to just set the score to max for a specific question or task, right-click on the item number and select “Set empty scores to max” as indicated in the screenshot below.

If a student was absent or not assessed, you may remove the scores from the student’s record by right-clicking on his or her name and select “Reset row data”.

Entering Data: Features to Know

Beyond the basic spreadsheet functionality, Forefront has additional features to help teachers effectively collect data.

Interview Tool

For assessments given as interviews, the interview tool is helpful for assessment administration and scoring. For interview assessments, clicking “Interview” opens a view where the script of the assessment and the rubric are accessible in one place. You can select the correct score from here, and it will feed into the spreadsheet. As you assess, add notes by clicking the note button (circled).



All assessment questions can have notes added to them for more comprehensive data. Note entry can be accessed two ways: by pressing “N” while in the spreadsheet view, and from the side navigation.

Notes    Notes

Want to see how to view assessment data after it’s entered?

How to Look at Class-Level Data

How to Look at Student-Level Data


Need more support?

Submit a support request or email our team at

Was this article helpful?

Related Articles